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The Policies of the Board of Education
SECTION II BOARD OF EDUCATION
200.1 MEMBERSHIP AND TERM
Adopted: June 14, 1990
Reviewed: December, 2007
The Board of Education consists of seven (7) members. Each member is elected for a term of four (4) years.
200.2 AUTHORITY OF THE BOARD OF EDUCATION
Adopted: June 14, 1990
Reviewed: December, 2007
The Board of Education is the local legislative body to which is entrusted, by law, the responsibility for planning, executing, and
evaluating the education program of the School District. Board of Education members have the authority of Board membership only when
they are officially in session and are acting collectively as a Board of Education.
The Board of Education reserves to itself all of its legal powers, duties and responsibilities for the operation of the schools,
including the right to reject any and all recommendations.
200.3 ETHICS AND CODE OF CONDUCT
Adopted: June 14, 1990
Revised: December 2007
The following principles are recommended to guide individual Board of Education members in the operation and conduct of the public schools of the School District. A Board of Education member, operating under the highest ethical standards and code of conduct, shall do the utmost to represent the public interest in education by adhering to the following commitments:
A. Represent all school district constituents honestly and equally
and refuse to surrender responsibilities to special interest or partisan groups.
B. Avoid any conflict of interest or the appearance of any impropriety, and shall not use board membership for personal gain or publicity.
C. Recognize that a board member has no legal authority as an individual and that decisions can be made only by a majority vote at a board meeting.
D. Take no private action that might compromise the board or administration and shall respect the confidentiality of privileged information.
E. Abide by the majority decisions of the board, while retaining the right to seek changes in such decisions through ethical and constructive channels.
F. Encourage and respect the free expression of opinion by fellow board members and others who seek a hearing before the board.
G. Be involved and knowledgeable about not only local educational concerns, but also about state and national issues.
200.4 ELECTION
Adopted: June 14, 1990
Reviewed: December, 2007
School elections are governed by the general election law and applicable provisions of The Illinois School Code. Nominations are made by a petition signed by the required number of voters residing within the School District. Nominating petitions are filed with the Secretary of the Board of Education or with a person designated by the Board of Education to receive nominating petitions within the time provided by the general election law. As the local election official, the Secretary of the Board of Education shall carry out the duties imposed by law. The Secretary shall receive and file only those petitions which include a statement of candidacy, the required number of voter signatures, the notarized signature of the petition circulator and a receipt from the County Clerk showing that the candidate has filed a Statement of Economic Interests on or before the last day to file as required by the Illinois Governmental Ethics Act. The Secretary shall notify the candidates for whom a petition is filed of the obligations under the Campaign Financing Act as required by law. The Secretary shall within seven (7) days of filing, or on the last day for filing whichever is earlier, acknowledge to the petitioner in writing acceptance of the petition.
200.5 ORGANIZATION AND OFFICERS
Adopted: June 14, 1990
Revised: June 17, 1999
Reviewed: December, 2007
Within twenty-eight (28) days following the seating of new Board of Education members, the Board of Education shall organize, by holding an organization meeting at which time a President, Vice-President, and a Secretary shall be elected from the membership, each to serve for either a one (1) or two (2) year term. The Board of Education shall also fix the time and place for its regular meetings.
200.6 DUTIES OF OFFICERS
200.6.1 President
Adopted: June 14, 1990
Reviewed: December, 2007
The President shall preside at all meetings of the Board of Education at which he or she is present; shall serve as liaison officer
between the Board of Education and the Superintendent; and shall perform all such other duties as usually pertain to his or her office,
as are incumbent upon him or her by law, or as may be required of him or her by the Board of Education. The President is the official
spokesperson for the Board of Education.
200.6.2 Vice-President
Adopted: June 14, 1990
Reviewed: December, 2007
When the President cannot be present at a meeting of the Board of Education, or there is a vacancy in the office of President, the Vice-President shall perform all of the duties of the President.
200.6.3 Secretary
Adopted: June 14, 1990
Reviewed: December, 2007
The Secretary shall keep in punctual, orderly, and reliable manner a record of the official acts of the Board of Education which shall be signed by the President and the Secretary. On all questions involving the expenditure of money, the yeas and nays shall be taken and entered on the records of the proceedings of the Board of Education.
When the Secretary cannot be present at a meeting of the Board of Education, a Secretary Pro Tempore shall be appointed who will assume the duties of the Secretary.
200.7 RESPONSIBILITIES OF MEMBERS
Adopted: June 14, 1990
Revised: June 19, 1997
Reviewed: December, 2007
Individual members of the Board of Education have those responsibilities as imposed upon them by law and as directed by the Board of Education. Board of Education members shall strive to:
A. Attend all meetings of the Board of Education; if unable to attend a meeting, a member should make a reasonable effort to notify
the Superintendent or an officer of the Board of Education prior to the meeting.
B. Serve on committees as requested; and
C. Conduct the business of the Board of Education in accordance with the Statutes of the State of Illinois and the policies
of the School District.
Individual members may speak for or represent the School District only when specifically directed by the Board of Education to do so.
200.8 NEW MEMBER ORIENTATION
Adopted: June 14, 1990
Reviewed: December, 2007
Board of Education members shall orient new Board of Education members into the work of the Board of Education and the educational
program of the schools, with the assistance of the Superintendent who shall provide new members with those documents deemed useful
including policies, current budget, financial statements, map of the School District and a copy of The Illinois School Code.
200.9 BOARD OF EDUCATION COMMITTEES
Adopted: June 14, 1990
Revised: February 24, 1994, June 17, 1999 & December 6, 2007
The Board of Education has five (3) standing committees: Policy and Transportation Services; Curriculum; and Finance (which also includes buildings, grounds, and technology). Regular committee meetings shall normally be held on a Thursday of each month, as needed. Special Committee meetings may be called by the chairperson of the committee, the Board of Education President, or any three (3) members of the Board of Education, as needed. Public notice of committee meetings shall be given as required by law and minutes of committee
meetings shall be kept, as required by law.
Yearly committee dates will be established prior to the July 1 beginning of the fiscal year.
DISTRICT ADVISORY COMMITTEES
Adopted: March 10, 1994
Reviewed: December, 2007
District advisory committees may be appointed by the Board of Education only when there is a definite function to be performed. Specific topics for study and/or well-defined areas of activity shall be assigned in writing to each committee immediately following its appointment.
The Board of Education, in appointing an advisory committee, in no way releases or delegates any of the Board's legal rights, responsibilities, or authorities to such advisory committee.
Advisory committees are limited in their responsibilities to the collection, organization, and presentation of information. The advisory committee will make recommendations to the Board of Education.
The advisory committee shall be dissolved when their report is accepted by the Board of Education.
200.10 ORGANIZATIONAL MEETING - ORDER OF BUSINESS
Adopted: June 14, 1990
Reviewed: December, 2007
The order of business for Organizational Meetings of the Board of Education shall generally follow the below format:
I. CALL TO ORDER BY PRESIDENT OF OLD BOARD OF EDUCATION
II. ROLL CALL BY SECRETARY
III. REPORT OF THE OFFICALS
IV. CERTIFICATION OF THE RESULTS OF THE ELECTION
V. SELECTION OF TEMPORARY CHAIRMAN FOR NEW BOARD OF EDUCATION
VI. ADJOURNMENT OF OLD BOARD OF EDUCATION
VII. ADMINISTRATION OF OATH OF OFFICE TO NEW MEMBERS BY TEMPORARY CHAIRMAN
VII. CALL TO ORER OF NEW BOARD OF EDUCATION BY TEMPORARY CHAIRMAN
IX. ELECTION OF PRESIDENT
X. ELECTION OF VICE-PRESIDENT
XI. ELECTION OF SECRETARY
XII. FIX TIME AND PLACE FOR REGULAR MEETINGS
200.11 REGULAR MEETINGS
Adopted: June 14, 1990
Revised: July 21, 1994, June 19, 1997 & June 17, 1999
Reviewed: December, 2007
The Board of Education will have one (1) regular monthly meeting. The meeting will generally be on a Thursday each month or as specified. Board meeting dates will be approved annually prior to the July 1 beginning of the fiscal year.
Unless otherwise provided as required by law, regular school Board of Education meetings will start at 7:30 p.m. and be held at the Kirby School District 140 Administrative Office, located at 16931 South Grissom Drive, Tinley Park, Illinois.
A regular meeting may be cancelled, or the time or place of a regular meeting may be changed upon agreement of a majority of the Board of Education and proper notice pursuant to the appropriate provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and other applicable law.
200.12 SPECIAL MEETINGS
Adopted: June 14, 1990
Revised: June 18, 1998
Reviewed: December, 2007
Special meetings of the Board of Education may be called by the President or by any three (3) members of the Board of Education by stating in writing the time, place, and purpose of the meeting. Only matters pertaining to the purpose of the special meeting will be discussed or voted upon. Notice of such meeting shall be pursuant to the Illinois Open Meetings Act and applicable provisions of The Illinois School Code.
200.13 RECONVENED AND RESCHEDULED MEETINGS
Adopted: June 14, 1990
Revised: June 18, 1998
Reviewed: December, 2007
Any regular meeting of the Board of Education may be reconvened or rescheduled upon at least forty-eight (48) hours public notice, and the notice must contain the agenda for the reconvened or scheduled meeting. However, if the original meeting was open to the public, and the meeting is to be reconvened within twenty-four (24) hours, no public notice is needed; or if the time and place of the reconvened meeting is announced at the original meeting, no forty-eight (48) hours public notice is needed, provided that there is no change to the agenda.
200.14 AGENDA FOR REGULAR MEETINGS
Adopted: June 14, 1990
Revised: June 18, 1998
Reviewed: December, 2007
An agenda for regular meetings of the Board of Education, with supporting data and materials shall be prepared by the Superintendent with the advice of the President of the Board of Education, and shall be delivered to each member of the Board of Education at least two (2) days in advance of the meeting time. An agenda for each regular meeting shall be posted at least forty-eight (48) hours in advance of the meeting as required by law.
200.15 SAMPLE AGENDA FOR MEETINGS
There will be an order of business at meetings that will generally follow the below format:
ADVANCE AGENDA FOR THE REGULAR MEETING
BOARD OF EDUCATION
KIRBY SCHOOL DISTRICT 140
Time: 7:30 p.m. |
Date: |
Place: |
Kirby School District 140
Administrative Center
16931 South Grissom Drive
Tinley Park, Illinois |
I. Call to Order
II. Roll Call
III. Recognition of Public
IV. Approval of Minutes Summary of Previous Meeting
V. Correspondence
VI. Financial Reports
A. Approve Accounts Payable
B. Approve Procurement Card Debit
C. Statement of Revenues & Expenditures Summary
D. Activity Fund Report
VII. Administrative Reports
A. Superintendent’s Report
B. Director of Business Services Report
VIII. Unfinished Business
IX. New Business
A. Board Reports
B. Other
X. Closed Session
XI. Personnel
XII. Adjournment
If any person needs an accommodation in order to attend or participate in a school board meeting, please notify the Superintendent prior to the meeting.
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200.16 RULES OF ORDER
Adopted: June 14, 1990
Reviewed: December, 2007
Robert's Rules of Order shall govern the procedure of any meeting of the Board of Education.
200.17 QUORUM
Adopted: June 14, 1990
Reviewed: December, 2007
A majority of the full membership of the Board of Education shall constitute a quorum. Unless otherwise provided, when a vote is taken upon any measure before the Board of Education, a quorum being present, a majority of the votes of the members voting on the measure shall determine the outcome thereof.
200.18 MINUTES
Adopted: June 14, 1990
Reviewed: December, 2007
Minutes of Board of Education meetings including closed sessions shall be maintained in the Office of the Superintendent for the Secretary of the Board of Education and shall be submitted to each member of the Board of Education. Minutes of all meetings shall be kept as required by law.
When the minutes of an open or closed meeting have been approved and signed by the President and Secretary, an official copy shall be filed in the permanent record of Board of Education proceedings, this copy may be accompanied by supporting documents.
At least twice each year the Board of Education shall meet in closed session to review minutes of all closed sessions conducted since the last such review to determine whether they can be released to the public. Unless determined otherwise these review meetings will be conducted in February and August of each successive year. Upon completion of each such review, the Board of Education shall report in open session whether the need for confidentiality still exists as to all or part of the closed session minutes so reviewed or, conversely, that the minutes or portions thereof no longer require confidential treatment in which case those minutes or portions thereof shall be made available for public inspection. The Superintendent shall establish administrative procedures to assist with an expeditious and orderly implementation of this policy.
200.19 PUBLIC PARTICIPATION IN BOARD OF EDUCATION MEETINGS
Adopted: June 14, 1990
Revised: June 19, 1997
Reviewed: December, 2007
The public is always welcome at regular and special meetings of the Board of Education and a place is provided on the agenda for those individuals and groups who wish to bring suggestions, complaints, proposals, problems, and ideas to the attention of the Board of Education for consideration.
It may be necessary to limit the public participation during the Board of Education meeting in order that the Board of Education may transact its business.
Groups or individuals who wish to speak at Board of Education meetings should make their request known in writing at least one (1) week in advance of a regular business meeting. The requesting party may be given the opportunity to express individual views when the item is considered by the Board of Education or when it is time for citizen comments.
A second procedure for addressing the Board of Education shall be provided if no advance notice has been given in writing by an individual or group. In the course of each meeting a specific time shall be established on the agenda for citizens who have not made prior written requests to address the Board of Education.
If any person needs an accommodation in order to attend or participate in a school board meeting, please notify the Superintendent prior to the meeting.
Citizens wishing to address the Board of Education must complete the "Board Recognition Request" card, available at the entrance of the board meeting room. The card should be submitted to the School Board Secretary prior to the start of the meeting.
Remarks should be limited to a specific subject in order to provide time for all who may wish to make a presentation. The President of the Board of Education shall be the judge of both the allocation of time and the relevance and good taste of the remarks being made. Generally, groups will be limited to five (5) minutes regarding a given subject with no more than a two (2) minute presentation by an individual.
200.20 RECORDING BOARD OF EDUCATION MEETINGS
Adopted: June 14, 1990
Reviewed: December, 2007
Any person may record the proceedings of a public meeting by electronic-sound tape, providing no such recording shall interfere with the overall decorum of the meeting.
The President of the Board of Education shall be the judge of what constitutes proper Board of Education meeting decorum. The President of the Board of Education may allow members of the electronic news media or students and staff when involved in an instructional program to record all or portions of a meeting.
200.21 CLOSED SESSIONS
Adopted: June 14, 1990
Reviewed: December, 2007
All meetings and records of the Board of Education shall be open to the public except where the Board of Education is granted discretion to meet in a closed session and to maintain confidential minutes pursuant to law and the Board of Education decides to meet in a closed session. A roll call vote shall be taken on any motion to go into closed session.
200.21 CLOSED SESSIONS
200.21.1 VERBATIM RECORD OF CLOSED MINUTES
Adopted: June 14, 1990
Revised: December, 2007
The following policy is to implement the provision of Public Act 03-0523 that requires public bodies to keep a verbatim record of
all of their closed meetings. This policy applies to the Board of Education, and all committees and subcommittees of the Board
(hereinafter referred to in the aggregate as Public "Body" or "Bodies").
Section 1. A verbatim record of all closed sessions of meetings shall be kept in the form of an audio recording.
Section 2. The Board shall provide and make available a recording device for use during closed meetings and only one recording
device will be allowed. Individuals shall not be allowed to bring their own recording device to closed meetings.
Section 3. The Board Secretary or his or her designee will be responsible for operating the recording device for all closed meetings
of the Board of Education. Each committee or subcommittee of the Board shall designate the person(s) responsible for recording closed
meetings and submit such designation(s) in writing to the Board Secretary.
Section 4. Prior to the commencement of a closed meeting, the person responsible for operating the recording device shall test it and
advise the person presiding whether the recording device is operating properly. Upon being advised that the recording device is operating
properly, the person presiding at the closed meeting shall call the meeting to order and request a roll call. After the roll call, all
other persons allowed to be present shall state their names, and positions or reason for their presence. The person presiding shall
then proceed to conduct the closed meeting.
Section 5. The person responsible for operating the recording device shall maintain the audio tape in a safe and secure location under
lock and key. That person shall properly label each tape and prepare and maintain a written index of the tapes. A copy of all indexes
of tapes and their location shall be given to and also maintained by the Board Secretary.
Section 6. Access to non-released tapes shall be limited to the Board Secretary, his or her designee, or other person(s) designated
as responsible for recording closed meetings, the attorney(s) for the District, the public body that conducted the closed meeting, and
such others as are given prior written consent by the public body. Any person(s) given written consent for access by the public body
shall sign a log indicating the date and time he or she listened to a particular tape, and shall listen to a tape only under supervision.
No copies of any non-released tape shall be released.
Section 7. The verbatim record of a closed meeting may be destroyed eighteen (18) months after the completion of the closed meeting if
the Public Body conducting the closed meeting approves the destruction of the particular recording and if it approves minutes of the
closed meeting that are in accord with the written minutes requirements of Section 2.06(a) of the Act.
Section 8. Unless the Public Body that conducted the closed meeting has determined that a recording no longer requires confidential
treatment, or otherwise consents to disclosure, the verbatim recordings of closed meetings shall not be open for public inspection or
subject to discovery in any administrative proceeding other than one brought to enforce the Open Meeting Act. In the event that an action is brought to enforce the Act, the verbatim recording shall only be subject to disclosure to the court for an in-camera examination as provided by law.
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200.22 Final Action
Adopted: June 14, 1990
Reviewed: December, 2007
As and to the extent required by law, final Board of Education action is taken in open session. All final action taken at an open session shall be preceded by a public recital of the nature of the matter being considered and such other information as would inform the public of the business being conducted.
200.23 Review of Policies and Administrative Procedures
Adopted: June 14, 1990
Reviewed: December, 2007
The Board of Education shall review at least annually its policies and administrative procedures and thereafter make such changes or additions as are deemed appropriate.
200.24 Suspension of Policies
Adopted: June 14, 1990
December, 2007
Written policies of the Board of Education may, by majority vote of the full membership of the Board of Education, be suspended for good and sufficient cause and for such time or occasion as the circumstances warrant and dictate.
200.25 Community Relations
Adopted: June 14, 1990
Revised: July 25, 1996
Reviewed: December, 2007
The Board of Education shall endeavor to develop ways and means of serving the community and of keeping parents, patrons, and taxpayers informed of the school program. Public relations activities shall be carried out with the advice and assistance of the Superintendent who is hereby authorized to establish and maintain such activities and programs as deemed reasonable to effectively
implement this policy.
I. PARENT ORGANIZATIONS
The Board of Education supports the formation and vitality of parent organizations recognizing that they are an invaluable resource
to the School District's schools. While parent organizations shall have no administrative authority and cannot determine School
District policy, their suggestions and assistance are always welcome. Membership will be open and unrestricted.
The Building Principal or a designee will serve as the adviser to parent organizations in his or her school and will serve as a
resource person and provide information about school programs, resources, policies, problems, concerns, and emerging issues. Building
staff will be encouraged to participate in the organizations.
II. PARENTAL INVOLVEMENT
In order to assure collaborative relationships between students' families, School District personnel, and the Board of Education,
and to enable parent(s)/guardian(s) to become active partners in education, the Superintendent shall develop and implement administrative
procedures to:
A. Keep parent(s)/guardian(s) thoroughly informed about their child's school and education.
B. Encourage involvement in their child's school and education.
C. Establish effective two-way communication between all families, School District personnel, and the Board of Education.
D. Seek the advice of parent(s)/guardian(s) on how they can assist their children's learning.
The Superintendent shall periodically report to the Board of Education on the implementation of this policy.
200.26 Freedom of Information
Adopted: June 14, 1990
Revised: June 18, 1998
Reviewed: December, 2007
It is the policy of the Board of Education to permit access to and copying of public records in accordance with the Illinois Freedom of Information Act (the "Act"), balanced, however, by the limited exceptions recognized in the Act to safeguard individual privacy and the efficient operation of the School District.
The Superintendent is hereby authorized and directed to do the following in regard to compliance with the Act:
A. Establish rules to guide the School District in complying with the Act. The rules shall include, but not be limited to, permitting only School District employees to search for and reproduce requested documents and also specifying time limits for appeals from decision denying documents.
B. Appoint one employee, in addition to himself or herself, to receive and respond to requests for documents.
C. Establish the Office of the Superintendent, and the regular hours of that office, as the place and times for submission of requests for documents.
D. Prepare and display the information directory and records list as required by the Act.
E. Recommend, from time to time for adoption by the Board of Education, fees for reproducing and certifying documents.
200.27 School District Attendance Areas
Adopted: June 14, 1990
Reviewed: December, 2007
The Board of Education will establish attendance units within the School District. The Board of Education shall review existing attendance areas from time to time and make such changes as are necessary. In so doing, the Board of Education will take into consideration the prevention of segregation based upon race, color, or nationality. These attendance areas may be modified from time to time by the Board of Education.
Each pupil shall attend the school which serves the District attendance area in which he or she lives. The Superintendent or his or her designee may make modifications to this policy when extenuating circumstances arise or such modification is in the best interests of a student or the School District.
200.28 Gifts to Schools
Adopted: June 14, 1990
Revised: June 19, 1997
Reviewed: December, 2007
Whenever desirable and appropriate, the School District may accept gifts of money, material, or equipment which contribute to increased educational opportunities for students.
The Board of Education, or its appointees, shall confer with a prospective donor concerning the use of a gift in the educational program. Gifts with a total value of $100.00 or less, may be accepted by the building administration with notification to the Superintendent. A gift valued at $1,500.00 or less, may be accepted by the Superintendent with notification to the Board of Education. However, responsibility for the final decision to accept a gift rests completely with the Board of Education. The Superintendent or his or her designee shall establish administrative procedures to implement this policy.
200.29 Interests in Contracts
Adopted: June 14, 1990
Reviewed: December, 2007
Except as specifically provided by law, no Board of Education member may be interested directly or indirectly in contract with the School District. No employee of School District 140 shall have a financial interest in the sale of any goods or services to School District 140. The only exception is when the financial interest of a teacher is based on authorship or developments of instructional materials adopted for use by the Board of Education and the teacher is in full compliance with The Illinois School Code.
200.30 Board of Education Member Expenses
Adopted: June 14, 1990
Reviewed: December, 2007
Members of the Board of Education serve without compensation. To the extent permitted by law, Board of Education members may be reimbursed for expenses directly caused by official Board of Education business. Except as permitted by law, no member of the Board of Education shall receive any funds of the School District for reimbursement of expenses incurred. The School District budget may include a specific account for approved expenses of Board of Education members. Upon request, a member of the Board of Education shall be advanced the anticipated actual and necessary expenses to be incurred on behalf of that member in attending the following meetings:
A. Meetings sponsored by the Illinois State Board of Education or by the Regional Superintendent of Schools;
B. County or regional meetings and the annual meeting sponsored by any school board association complying with the provisions of Article 23 of The Illinois School Code; and
C. Meetings sponsored by a national organization in the field of public school education.
After a meeting for which money was advanced to a Board of Education member, such member shall submit an itemized verified expense voucher showing the amount of his or her actual expenses with receipts attached where possible. If the actual and necessary expenses exceed the amount advanced, the member shall be reimbursed for the amount not advanced. If the actual and necessary expenses are less than the amount advanced, the member shall refund the excess amount. In no case shall money be advanced or reimbursed for expenses incurred on behalf of any person other than the Board of Education member.
200.31 Drug Free Workplace Policy
Adopted: June 14, 1990
Revised: December, 2007
It is the policy of the School District that its employees be aware of the dangers of drug abuse and that its work place be drug
free. In furtherance of this policy, the School District sets forth the following rules and regulations which are effective upon
adoption of this policy:
I. GENERAL
A. The unlawful manufacture, distribution, dispensing, possession, use, or being under the influence of a controlled substance is prohibited while performing one's employment duties for the School District. Violation of these prohibitions may result in disciplinary action, up to and including termination.
B. As a condition of employment, each employee shall abide by the terms contained in this policy and provide written notification to the school district
of any criminal drug statute conviction for a violation occurring while performing one's employment duties for the School District
no later than five (5) days after such conviction. The School District will take disciplinary action with respect to an employee
convicted of a drug offense while performing one's employment duties for the School District within thirty (30) days after receiving
notice of such a conviction from an employee or otherwise receiving actual notice of such conviction. The School District may also
require an employee who violates this policy to participate satisfactorily in an employee assistance program or a substance abuse
assistance or rehabilitation program. The Superintendent will notify the Federal granting agency within (10) days after receiving a notice of conviction from an employee.
C. The School District has established a drug-free awareness program to inform employees about the dangers of drug abuse in the
workplace; the School District's policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon employees for drug abuse violations.
II. DEFINITIONS
For the purposes of this policy, the following definitions apply:
1. A "controlled substance" is one which has the meaning given the term in the federal Controlled Substances Act, 21 United States
Code, sections 801 et seq.
2. A "conviction" is defined as a finding of guilt (including a plea of no contest) or imposition of a sentence, or both, by any
judicial body charged with the responsibility of determining violations of the federal or state criminal drug statutes.
3. A "workplace" is defined as any place where activity is engaged in by a School District employee while the employee is on duty.
200.32 Mailing List
Adopted: October 24, 1991
Reviewed: December, 2007
The Superintendent shall establish and maintain a mailing list of the names and addresses of persons who each year request inclusion thereon. Upon payment, in advance, of the subscription fee, the persons on the list shall receive via mail copies of Board of Education agenda, school budgets, audits, and by mailing within ten (10) days of each Board of Education meeting, a copy of approved open meeting minutes. The annual subscription rate for the mailing list shall be established by the Board of Education each year in May for the then upcoming fiscal year July 1st through June 30th. Any person subscribing during the course of a fiscal year shall pay a pro-rata share of the annual subscription fee based upon the number of months remaining in that fiscal year.
200.33 Omnibus Transportation Employee Testing Act
Adopted: July 20, 1995
Reviewed: December, 2007
In accord with all applicable state and federal laws and agency rules and regulations, Kirby School District 140 shall maintain strict
standards of conduct with regard to alcohol and drugs in the workplace. This policy and its implementing administrative procedures apply
to all School District employees covered by the Omnibus Transportation Employee Testing Act. No covered employee is allowed on School
District premises, nor shall any such employee be allowed to report for duty or remain on duty, if there is present in the employee's
system any illegal drug, alcohol, or other controlled substance, unless a drug or controlled substance is being used pursuant to the
instruction of a physician who has advised the employee that the substance will not adversely affect the employee's ability to operate
a commercial vehicle or perform his work duties and the employee has the express prior consent of School District Management to be present
for work. No covered employee is allowed on School District premises, nor shall any such employee be allowed to report for duty or remain
on duty, if such employee is in possession of any illegal drug, alcohol, or other controlled substance.
The Administration shall establish all necessary procedures to carry out this policy and to implement drug and alcohol testing of covered
employees in accord with the requirements of the Omnibus Transportation Employee Testing Act and its implementing regulations.
Any covered employee who violates this policy or any implementing administrative procedure is guilty of a major violation of Board of
Education policy and is subject to severe discipline up to and including termination.
200.34 Sex Offender Notification
Adopted: June 19, 1997
Reviewed: December, 2007
Upon receipt by the School District of notification from a law enforcement agency that a sex offender required to register
under the Sex Offender Registration Act is residing in the School District, each school principal shall be provided with a copy of the
name and address of each such person. No such person shall knowingly be allowed to serve in any volunteer or other capacity that would
result in such person coming into any contact with students. Further, the student-parent handbook or other appropriate School District
publication distributed to parents shall contain a notice to parents in substantially the following form:
Under the provisions of the law, the School District is to receive notice from local law enforcement agencies of the name
and address of any person residing in the School District who is required to register under the Sex Offender Registration
Act. If, as the parent or guardian of a child residing within the School District, you desire to know whether the School
District has received a notice that any such person is residing in the School District, please feel free to contact your
building principal. Upon request, the building principal will inform you as to whether the School District has, as of the
time of your request, received any such notification. You will also be directed to the local law enforcement agency that
gave the School District the notice so that you may obtain from that agency any further information concerning the identity
of such person to which you are entitled under the law.
Except as it may be otherwise determined appropriate in a particular case in the discretion of the Superintendent, the School District
will not directly disclose the name, address, or other information concerning persons who reportedly reside in the School District and
who are required to register under the Sex Offender Registration Act. Nothing contained in this policy nor the action or inaction of any
School District representative or employee with regard to this policy is intended to create any right or interest in any person nor to in
any manner give rise to any claim against the School District that would otherwise not exist under law.
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